WELLFLEET NON- RESIDENT TAXPAYERS ASSOCIATION
BOARD OF DIRECTORS
Meeting held 8/27/03, Approved 7/12/04
Present from the Board: May Ruth Seidel, Chick Holtkamp, Dorothy Altman, Mary von Kaesborg, Marion Sanders, Ed Rullman, Curtis Lippencott, Karen Holtkamp, Aida Donald, Marilyn Silver, Sam Frank, David Garrison and Bob Mangiaratti (by phone hookup).
Absent: Lila Croen, Marian Palley, Tom Baratz
Jean Schaefer, Administrative Assistant
Visitor: Lori Garrison
At 4:05 pm at the Senior center, May Ruth opened our Board meeting with greetings for our new members, Karen, Marilyn and Bob.
On a motion by Sam, a second by Aida and approval by all, the minutes of the last meeting, August 1,2003, were accepted.
May Ruth reported that the contract with Jean Schaefer for her to serve as our Administrative Assistant, is ready to sign, and will be signed forthwith.
The memorial contribution to be given in honor of Dick Langerman was discussed. It was decided, on a motion from Curt, a second from Marion, and approval from all, that, "$100. be given to the Memorial Scholarship Fund". This fund is used by the Wellfleet Elementary School to familiarize children with the ponds.
May Ruth reported on attendance at the Marine Advisory Committee meeting. Information at that meeting was obtained on the way the shellfish beds are injured by boaters at low tide. Kayaks and canoes were particularly at fault. It was suggested that we put a notice in the newsletter, to inform people who didn't realize the danger to the beds at low tide. Action was suggested but it was reaffirmed that our job as an organization, is to educate, not act.
Jean reported that we have, after an income of $4430. and expenses of $4651,
as of 8/24/03, $5877.37 in the Bank.
Auditing our books at the turnover of Treasurers, was discussed. It was decided that when we reach a total in our account of $10,000., we will revisit the subject. Curt, as the new Treasurer, will examine the books with Jean upon his assuming his duties.
The format for the Annual Meeting was evaluated. It was thought that the process used was excellent, but another year we might have the Selectmen talk on specific subjects, or perhaps just begin with questions from the audience. Questions written on cards were praised.
The Pot Luck Supper to be held this Friday at 6pm was announced.
May Ruth told of the man who asked her for advice on how to handle the dangerous corner of Brian Lane and Mill Hill Road. She advised him to talk to the Town Administer and the DPW. Through his efforts brush has been cleared so the sight lines are better.
Dave Garrison, Chair of the Bylaws Committee, presented three proposed new amendments, Articles XIV, XV, and XVI to be added to our Bylaws. He, with help from his wife Lori, explained the reasons these amendments were being proposed. They were both clear that they were not acting as attorneys giving legal advice to us, but rather as members of a committee giving a report.
After a history of our process so far in order to file as a non-profit under Massachusetts law, he differentiated between our Bylaws and our Articles of Organization, filed with the State. He explained that that there might be more that we could do to further our non-profit status but he, and his
committee, needed to explore that idea.********** According to our Bylaws, amendments need a ten day notice to the Board. We agreed that although we had only an eight day notice, we would attend to them now rather than wait for another Board meeting. After some discussion, Sam moved, Karen seconded and all approved, "that we adopt the Bylaw amendments, as prepared by Dave". The new amendments will be sent to our membership, and the Articles of Organization are to be modified as necessary by Lori and May Ruth. Dave and Lori were thanked for their efforts.
May Ruth asked us to sign up for committees and study groups. We did.
Jean reported on the results of a new member solicitation sent by her to 442 non-residents, one quarter of the total number. 42 responded with dues of $670. Cost was $338. A ten percent response was considered not bad. We may do it again.
May Ruth presented a budget for the upcoming year. It was discussed, and on a motion from Dave, a second from Aida, all approved "the budget as presented, with revisions possible". Sam moved and Mary seconded and all approved a motion "that we add $200 to cover memorials."
At 6:12 pm, May Ruth thanked us all and adjourned the meeting.
Respectfully submitted,
Mary von Kaesborg
for Lila Croen, Secretary
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